Overview
This article introduces Emersion's ledger journal.
In accounting, a 'Journal' is a book of accounting where daily records of business transactions are first recorded in a progressive order.
In Emersion's system, the Emersion ledger comprises all transactions relating to your customer and their services. While Emersion's system is a billing system, not an traditional accounting system, it is designed in a way to be able to integrate with accounting systems easily, such a Xero by way of direct integration or via exporting the ledger's data for importing into another system.
Viewing The Ledger
There are two ways to access the ledger in Emersion.
Finance > Accounts Receivable > Transactions
This view displays the entire ledger for all customer accounts and services.
Customer > Transactions
This view filters the list of transactions to a specific customer account.
Simple verses Complex View
When viewing the ledger, users have the option of selecting to view either the simple or complex view of the journal.
Simple View
The simple view will show only transactions that appear on invoices. This means that the allocations of payments to invoices will not be shown in this view.
Transactions that are in the same ledger batch, are of the same transaction type, have the same ledger date and customer reference will be collapsed into a single item on the screen - exactly as it happens on the invoice. The Payment Reversal and Void Fundamentals page has more deatiled information on this.
The transaction types that show in the simple view are also the same as those that appear on the invoice.
Complex View
The complex view shows the journal with a lot more detail, and doesn't compress the transactions as happens in the Simple View. The users also have more search capability.